Bringing Your Events to Life—Anywhere, Anytime

Event Services

From planning to production, MeetingPool delivers seamless, engaging events with custom portals, live streaming, and interactive features.
Strategic Support from Concept to Content

Strategic Planning

We help you evaluate technology solutions that suit your virtual event scenario and demographic. We help you with timelines, planning of the tasks involved with producing the virtual event, and assisting with content  development so that your virtual event isn’t all the same or boring. Beyond technology and scheduling, we work closely with your team to define clear goals and key performance indicators for the event. We help tailor the agenda and interactive elements to your audience’s needs, ensuring maximum engagement and meaningful connections. Our approach focuses on creative storytelling and dynamic formats that keep participants interested and involved from start to finish. With strategic insights and hands-on support, we lay the groundwork for a successful, impactful event experience.

Event Planning and Execution with Marketing Services
We Handle Everything Speaker-Related

Full-Service Speaker Management

We assist in all aspects of working with speakers, including:
  • Speaker Training
  • Speaker Webinars
  • Best Speaker Guides
  • Speaker Materials
  • Tech Checks for Speakers
  • Answering Questions from Speakers
In addition, we create a bespoke Speaker Portal for your event, offering:
  • Pre-recording services for speakers
  • Instructions for speakers to pre-record on their own
  • Recommended tools for speakers (including mics, cameras, backgrounds, et.)
Platform Setup Done Right

Virtual & Hybrid Event Service

We set up the event on your platform of choice, so your team doesn’t need to set up the event without understanding the details of how to best maximize the technology. This includes:
  • Design / buttons / colors / backgrounds
  • Logos
  • Ads
  • Session information
  • Descriptions
  • People data
  • Marketplaces
  • Booth space for sponsors
Maximized Value for Every Sponsor

Sponsor Management Services

Helping Sponsors to:
  • Understand what’s in their package
  • Maximize levels of sponsorship
  • Prepare ads and assets
  • Set up their Virtual Booths
  • Leverage connection, networking, and 1:1 meeting functionality
Smooth Streams. Sharp Production

Live Green Room & Production Management

We provide virtual event services including the following:
  • Production engineers
  • Producers
  • Virtual Green Room
  • Up to 4 streams of concurrent sessions
  • All with custom designed backgrounds and creative assets
Structured Networking for Real Results

Networking & 1:1 Meetings

We help you produce a very productive event by including components of facilitated networking, open networking, 1:1 or 1:many meetings. This can be buyer/supplier, financier/entrepreneur, think-tanks, work groups, topical tables, trainee events, hackathons, or any situation where people need to meet in groups for set purposes.