Stop Running Events.
Start Creating Movements.

From CEO-hosted dinners to an international scientific conference, you’ve got goals for your events. We turn those key business objectives into must-attend experiences that capture attention, wow audiences, build community, and drive measurable impact — every time.

HOW WE WORK
Your Events, Reimagined.

Your brand,
Unforgettable.

We don’t just produce events for global brands in tech, finance, healthcare and more, we engineer experiences that spark engagement, amplify the message, and keep audiences talking.

SEE OUR WORK
ABOUT MeetingPool

Creative Event Planning &
Management Services

From event tech strategy and sourcing, to a full suite of virtual conference, hybrid or in-person events and event services, MeetingPool is the partner you’ve been searching for. Stop researching multiple vendors and trying to learn how to execute quickly. Come to MeetingPool and we’ll take care of producing your conference from start to finish with our expert team of marketers, writers, creative, production services and tech experts.

Get in Touch
KNOW BETTER

We Build Smarter, Stronger Event Solutions

At MeetingPool, we craft end-to-end event solutions—strategic planning, creative design, and seamless tech implementation—across virtual, hybrid, and onsite settings. No detail is overlooked: from speaker management, TECHbars, and live production to sponsorship, networking, and marketing content. Backed by 200+ events since March 2020, our expert team merges event tech fluency with marketing savvy to elevate every touchpoint—landing pages, videos, graphics, social campaigns, and email. Whether pivoting fast or scaling globally, we deliver flawless execution with a positive, enthusiastic approach that brings your vision to life.

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AGILE approach

Event Services

We provide “one stop shopping” for all your creative needs, including:

  • Event Design, Strategy & Full Plan
  • Registration & Badging
  • Event Websites
  • Speaker Portals
  • Videos , Graphics, Promotions, Sponsor Content, and Conference Slide Decks
  • Galas, Receptions & Special Events
  • And more…
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Global Event Planning

From the US to Europe and beyond, we design, plan and execute unique events that fit your needs and vision and leave attendees in awe.

Creative Services

We provide a wide range of creative services, from marketing content, videos, production creative and social media management.

Marketing Services

We are marketers by trade, so you're in professional hands, from start to finish, to position and promote your event to exceed your expectations

Speaker Management

We assist in all aspects of working with speakers, including training, custom portals, tech checks, Green Room management, and recording content.

TECHbars & Moderation

Need tech education, expert session moderation, or want to stage a virtual or in-person TECHbar experience for your participants? We lead the way.

Sponsor Management

We help develop packages for sponsors, exhibitors, and partners to bring in support for your event. If you need sponsor or exhibit sales, we can also assist with that.

Live Production Management

We provide an entire in-house production team to ensure a smooth and appealing delivery of your content to your attendees

Hybrid Events

We have on-site services and production that merge live and virtual elements seamlessly for your attendees across multiple technology platforms.

Next-Level Tech for Memorable Events

Event Tech

Our tech platform expertise is second to none – with over 400 single and multi-day events since 2018. We create unique experiences and leverage tech to engage, guide, showcase and drive feedback. 

The chosen technologies enhance the event for attendees, and the focus is always on easy to use solutions that require no support from your team. You'll love the way tech works for your event!

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TESTIMONIALS

Some of Our Shout-Outs

Thank you for helping pull off a successful event. We got a lot of good feedback on the platform including how unique the virtual spaces were, how interactive the event was, and that all was better than a standard webinar.

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Irit Gillath Pillir

Thank you so much for everything MeetingPool. It was great seeing all the faces behind the greatness. Our conference is still being praised by community partners and this was all thanks to you. We appreciate all the team work!

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Aisha McDonald United Way of Broward County

Thank you also to Tara and team at @MeetingPool for running the show behind the scenes. Side note, new found respect for people (obviously not me) who manage to look smooth on a broadcast.

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Gregory Carr IBNS

A BRILL meeting! Shows how hybrids can work. Big shout out to @MeetingPool who handled production - went off fairly seamlessly, online to in-person speakers. Proud to work with this black- female-owned company, highly recommend!

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Jared W Young IBNS

Thank you Tara, Samantha, Nolan, Brian, and everyone on the team for pulling off a fantastic event. I am so appreciative of everything you have done to make this a wonderful experience. I've gotten great feedback and it was all much better than I could have anticipated, all thanks to you. This is not a Zoom meeting!

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Julienne Elizabeth Bower PNIRS President

Late to twitterverse, but shoutout to @MeetingPool for an amazing virtual conference! IBNS was my first non-SfN conference and I learned so much from everyone. Love the community and can't wait to attend the next meeting.


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Andrew Lee Neuroscience Attendee

And from me Tara - your team did an incredible job - Poster presenters were also very happy with the format - which worked much better than I was expecting - and meant could have a proper interactive discussion with them - certainly not a Zoom meeting!

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Neil Harrison PNIRS

Thank you to the whole TMP team for a great event! @Samantha segal@tara we couldn't have done it without your help. Another one in the books!



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Michelle Wong Cube Business Media Inc.
Your Content. Our Tech. Every Format.

Virtual & Hybrid Production

Our tech platform expertise is second to none – with over 200 single and multi-day events created since March 2020. Hybrid is now the format of choice and we execute for you – both in person and virtually. We help you decide on the platform, you bring your desired program and speakers, and we set everything up for you.



Not sure which platform(s) to use? We are experts in several and can advise and help you choose the best one for your event format.

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