marketing and event experiences that inspire action and deliver ROI

Stop Running Events.
Start Creating Movements.

Event Planning and Execution with Marketing Services for trade shows & conferences, CEO roundtables or roadshows, to an international product launch with full marketing strategy. You’ve got goals and we turn those key business objectives into converting campaigns and must-attend experiences that capture attention, wow audiences, build community, and drive measurable impact — every time.

HOW WE WORK
Your Events, Reimagined.

Your brand,
Unforgettable.

We produce trade show displays, presentations and appearances for global brands in tech, finance, healthcare and more. We engineer experiences that spark engagement, amplify the message, drive leads and keep prospects talking.

SEE OUR WORK
Agency services for events and marketing
ABOUT MeetingPool

Strategic Event Planning &
Execution with Marketing Services

At MeetingPool, we specialize in agency services for events and marketing. We bring together strategic event planning and results-driven marketing under one roof. Our team helps established enterprises, startups, and growing companies turn big ideas into powerful experiences—on stage, online, and in the market. From shaping strategy and messaging to designing events, campaigns, and content that move audiences to action, we provide the full suite of agency services needed to stand out and scale in Silicon Valley and beyond. Whether you need a fractional CMO, an event strategy partner, or an execution team that can deliver across digital, content, and live experiences. MeetingPool is easy to engage, easy to work with, and focused on outcomes that matter: visibility, engagement, and growth.

Get in Touch
KNOW BETTER

Smarter, Stronger Solutions

At MeetingPool, we craft end-to-end solutions for Event Planning and Execution with Marketing Services via strategic planning, creative design, and seamless tech implementation. We execute across virtual, hybrid, and onsite settings. No detail is overlooked: from marketing planning, speaker management, TECHbars, and live production to sponsorship, networking, and corporate comms. Backed by 25 years and 800+ events, our expert team merges tech fluency with marketing savvy to elevate every touchpoint. We produce landing pages, videos, graphics, social campaigns, email sequences and more. Whether pivoting fast or scaling globally, we deliver flawless marketing and event growth agency solutions with a positive, enthusiastic approach that brings your vision to life.

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Event Planning and Execution with Marketing Services
Event Planning and Execution with Marketing Services
Event Planning and Execution with Marketing Services
Event Planning and Execution with Marketing Services
AGILE approach

Hands-On Event Execution

We provide “one stop shopping” for all your marketing and event needs, including:

  • Marketing Strategy & Planning
  • Event design
  • Websites & Corporate Identity
  • Client, Sponsor & Speaker Portals
  • Creative Content, Videos, Graphics, Promotions, Sponsor Content, and Slide Decks
  • Trade Shows & Expos, SKOs, Roadshows, Launches, Fundraisers, Receptions & Special Events
  • And more…
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Global Event Planning

From the US to Europe and beyond, we design, plan and execute unique events that fit your needs and vision and leave attendees in awe.

Creative Services

We provide a wide range of creative services, from marketing content, videos, production creative and social media management.

Marketing Services

We are marketers by trade, so you're in professional hands, from start to finish, to position and promote your event to exceed your expectations

Speaker Management

We assist in all aspects of working with speakers, including training, custom portals, tech checks, Green Room management, and recording content.

TECHbars & Moderation

Need polished tech education speakers, expert session moderation, or want to stage a TECHbar experience for your participants? We lead the way.

Sponsor Management

We help develop packages for sponsors, exhibitors, and partners to bring in support for your event. If you need sponsor or exhibit sales, we can also assist with that.

Live Production Management

We provide an entire in-house production team to ensure a smooth and appealing delivery of your content to your attendees

Hybrid Events

We have on-site services and production that merge live and virtual elements seamlessly for your attendees across multiple technology platforms.

Next-Level Tech for Memorable Events

Tech Education & TECHbars

At MeetingPool, in addition to our Event Planning and Execution with Marketing Services, our TECHbars, Tech Pavilions & Education programs are crafted to bring people together around technology in meaningful, immersive ways. We design and host pop-up bars, expo pavilions, workshops, and training experiences that teach, engage, and convert. Our goal is to move beyond just showing off tech. We build educational moments—product demos, interactive labs, partner showcases, user bootcamps—backed by strategy, content, and audience insights. When we run a Tech Bar or Pavilion, it’s not just about exposure—it’s about creating trust, sparking conversations, and enabling adoption. With MeetingPool, you get cohesive planning, flawless execution, and measurable outcomes.

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TECHbars and tech education
Tech gadgets and tech bars for association events
TESTIMONIALS

Shout-Outs and Reviews

Thank you for helping pull off a successful event. We got a lot of good feedback on the platform including how unique the virtual spaces were, how interactive the event was, and that all was better than a standard webinar.

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Irit Gillath Pillir

Thank you so much for everything MeetingPool. It was great seeing all the faces behind the greatness. Our conference is still being praised by community partners and this was all thanks to you. We appreciate all the team work!

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Aisha McDonald United Way of Broward County

Thank you also to Tara and team at @MeetingPool for running the show behind the scenes. Side note, new found respect for people (obviously not me) who manage to look smooth on a broadcast.

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Gregory Carr IBNS

A BRILL meeting! Shows how hybrids can work. Big shout out to @MeetingPool who handled production - went off fairly seamlessly, online to in-person speakers. Proud to work with this black- female-owned company, highly recommend!

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Jared W Young IBNS

Thank you Tara, Samantha, Nolan, Brian, and everyone on the team for pulling off a fantastic event. I am so appreciative of everything you have done to make this a wonderful experience. I've gotten great feedback and it was all much better than I could have anticipated, all thanks to you. This is not a Zoom meeting!

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Julienne Elizabeth Bower PNIRS President

Late to twitterverse, but shoutout to @MeetingPool for an amazing virtual conference! IBNS was my first non-SfN conference and I learned so much from everyone. Love the community and can't wait to attend the next meeting.


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Andrew Lee Neuroscience Attendee

And from me Tara - your team did an incredible job - Poster presenters were also very happy with the format - which worked much better than I was expecting - and meant could have a proper interactive discussion with them - certainly not a Zoom meeting!

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Neil Harrison PNIRS

Thank you to the whole TMP team for a great event! @Samantha segal@tara we couldn't have done it without your help. Another one in the books!



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Michelle Wong Cube Business Media Inc.
Your Content. Our Tech. Every Format.

Onsite, Virtual & Hybrid Production

MeetingPool delivers full-scale production support for Event Planning and Execution with Marketing Services in every format—on-site, virtual, and hybrid. From product launches to executive meetings to large-scale conferences, we handle the strategy, technical setup, and live execution that ensure your program runs smoothly and makes an impact. Our team blends event expertise with marketing know-how so every production not only looks polished but also drives engagement and results.

Event production agency, stage management, a/v, sound
Female TV director control editing room in television studio.Operating vision mixer console equipment in a broadcast panel gallery.Realtime graphic engineer editor.Breaking news headline.Live stream